The Platform
Trips & Events from invitation to the coach
The trip is the easy part. The hard part is consent, medical notes, who has paid, who is on the waiting list, and who still has not replied — usually in four places.
Consent, capacity and the inbox, in one journey
Invitation, permission, payment and the day itself should be one thread.
Emergency information and dietary notes should come from the same child profile used for meals and clubs.
Places, waiting lists and cut-off dates
Digital consent and reminders keep families in the loop without a paper pack per child.
Manage capacity and waiting lists. The Smart Assistant helps staff set a trip up without starting from a blank form.
What the lead teacher is not doing
- Chasing paper consent
- Reconciling who paid in a separate system
- Guessing remaining places
- Explaining the trip in yet another email thread
The trip is one thread, not four inboxes
School trips in iAntz put invitation, digital consent, payment, capacity and the day itself on one thread. The residential is not a paper pack, a card form, a medical spreadsheet and an inbox the lead teacher is afraid to open.
Parents consent and pay in the parent app, from the same wallet as dinner money. Dietary notes and emergency contacts come from the child profile already used for meals and clubs, so the coach does not leave with last term’s allergy list.
Capacity and waiting lists are managed in the platform. Cut-off dates and reminders go to families without a new email drafted for every child. The Smart Assistant helps staff set a trip up without starting from a blank form each time.
Money lands with the rest of school payments. The office is not reconciling who paid in a side system. Reporting can show remaining places and outstanding items without a rebuilt spreadsheet the night before the coach.
Frequently asked questions
Can parents give trip consent in the app?
Yes. Digital consent sits with the invitation and the payment, so families are not returning a paper pack the office has to file against a separate card payment.
How is trip capacity managed?
Staff set places and cut-off dates. Waiting lists fill spaces when someone drops out. Remaining places are visible in the platform instead of guessed from an inbox.
Are medical notes copied onto each trip by hand?
Dietary requirements and emergency contacts come from the same child profile used for meals and clubs. The trip should not be a second copy of that information.
Is trip payment a different parent login?
No. Trip payments use the same parent wallet and app as meals and wraparound.
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See how iAntz helps with payments, meals, clubs, trips and the rest of school life — in one platform.
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